Digitale Rechnungsverarbeitung Grafik

Digital invoice processing

In February 2019, the Max-Planck-Gesellschaft (MPG) introduced the processing of electronic invoices. Starting with the MPG’s General Administration (Administrative Headquarters), all institutes will make this change. Here you will find information, at what time each Max-Planck-Institute will make the switch towards reception of digital invoices.

Legal basis

With this project, the MPG will implement the federal government’s Regulation on Electronic Invoicing (E-Rechnungsverordnung), which results from the E.U. Directive 2014/55/EU.
With this regulation, all federal authorities and connected institutions are required to be able to receive invoices in electronic form, process them strictly without media disruption and store them.

Purposes and advantages

  • Implementation of the Regulation on Electronic Invoicing
  • Reception and processing of electronic invoices and supporting documents without media disruption
  • Reduction of bureaucracy
  • Reduction of costs and time required
  • Faster processing and payment
  • End-to-end information about the process status of each invoice

Policy

  • Printed invoices will not be accepted by the MPG’s Administrative Headquarters any longer.
  • Every individual e-mail must contain one invoice only.
  • Invoice supporting documents must be sent in PDF format attached to the same e-mail containing the invoice. More than one document may be attached to each invoice. The file names of supporting documents must begin with “AT”. Example: Attachment = “AT54321.PDF”. The file name of the invoice itself must not begin with “AT” or “AN”.
  • The Administrative Headquarters and each institute has its own email account. The System does not read the mails body, but processes the attachments automatically. Please do not send any questions or other documents.

These institutes are able to receive electronic invoices:

Institute, LocationE-mail
Generalverwaltung der Max-Planck-Gesellschaft, Munich invoice-gv@gv.mpg.de
Max Planck Institute for Biophysical Chemistry, Goettingen invoice-bich@gv.mpg.de
Max Planck Institute for Immunbiology and Epigenetics, Freiburg invoice-immu@gv.mpg.de
Max Planck Institute of Quantum Optics, Garching invoice-qopt@gv.mpg.de
MPI of Neurobiology, Martinsried invoice-psy@gv.mpg.de
MPI for comparative and international Private Law, Hamburg invoice-priv@gv.mpg.de
MPI for the Structure and Dynamics of Matter, Hamburg invoice-sdma@gv.mpg.de
MPI for Molecular Cell Biology and Genetics, Dresden invoice-mozg@gv.mpg.de
MPI for Molecular Biomedicine, Muenster invoice-vasb@gv.mpg.de
MPI for Terrestrial Microbiology, Marburg invoice-terr@gv.mpg.de
MPI for Astronomy, Heidelberg invoice-astr@gv.mpg.de
MPI for Infection Biology, Berlin invoice-infe@gv.mpg.de
Max Planck Unit for the Science of Pathogens, Berlin invoice-wipa@gv.mpg.de
MPI for the Study of Crime, Security and Law, Freiburg invoice-stra@gv.mpg.de
MPI for Intelligent Systems, Stuttgart invoice-mewe@gv.mpg.de
MPI for Solid State Research, Stuttgart invoice-fkf@gv.mpg.de
Stuttgart Research Campus, Administration invoice-vads@gv.mpg.de
MPI for Astrophysics, Garching invoice-asph@gv.mpg.de
MPI for extraterrestrial Physics, Garching invoice-ext0@gv.mpg.de
Max Planck Computing and Data Facility, Garching invoice-mpcf@gv.mpg.de
MPI for experimental Medicine, Goettingen invoice-exme@gv.mpg.de
MPI for the Science of Light, Erlangen invoice-phli@gv.mpg.de
MPI for Evolutionary Anthropology, Leipzig invoice-evan@gv.mpg.de
MPI for Chemical Physics of Solids, Dresden invoice-chph@gv.mpg.de
MPI for the Physics of Complex Systems, Dresden invoice-psys@gv.mpg.de
MPI for Heart and Lung Research, Bad Nauheim invoice-pfor@gv.mpg.de
MPI for Evolutionary Biology, Ploen invoice-limn@gv.mpg.de
MPI for Physics, Munich invoice-phys@gv.mpg.de
Semiconductor Laboratory, Munich invoice-hllm@gv.mpg.de
MPI of Biochemistry, Martinsried invoice-bioc@gv.mpg.de
Animal House, Martinsried invoice-tbio@gv.mpg.de
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