Digital invoice processing

In February 2019, the Max-Planck-Gesellschaft (MPG) introduced the processing of electronic invoices. Starting with the MPG’s General Administration (Administrative Headquarters), all institutes will make this change. Here you will find information, at what time each Max-Planck-Institute will make the switch towards reception of digital invoices.

Legal basis

With this project, the MPG will implement the federal government’s Regulation on Electronic Invoicing (E-Rechnungsverordnung), which results from the E.U. Directive 2014/55/EU.
With this regulation, all federal authorities and connected institutions are required to be able to receive invoices in electronic form, process them strictly without media disruption and store them.

Purposes and advantages

Implementation of the Regulation on Electronic Invoicing
Reception and processing of electronic invoices and supporting documents without media disruption
Reduction of bureaucracy
Reduction of costs and time required
Faster processing and payment
End-to-end information about the process status of each invoice

Policy

Printed invoices will not be accepted by the MPG’s Administrative Headquarters any longer.
Every individual e-mail must contain one invoice only.
Invoice supporting documents must be sent in PDF format attached to the same e-mail containing the invoice. More than one document may be attached to each invoice. The file names of supporting documents must begin with “AT”. Example: Attachment = “AT54321.PDF”. The file name of the invoice itself must not begin with “AT” or “AN”.
The Administrative Headquarters and each institute has its own email account. The System does not read the mails body, but processes the attachments automatically. Please do not send any questions or other documents.

These institutes are able to receive electronic invoices:

Institute, Location	E-mail
Generalverwaltung der Max-Planck-Gesellschaft, Munich	invoice-gv@gv.mpg.de
Max Planck Institute for Biophysical Chemistry, Goettingen	invoice-bich@gv.mpg.de
Max Planck Institute for Immunbiology and Epigenetics, Freiburg	invoice-immu@gv.mpg.de
Max Planck Institute of Quantum Optics, Garching	invoice-qopt@gv.mpg.de
MPI of Neurobiology, Martinsried	invoice-psy@gv.mpg.de
MPI for comparative and international Private Law, Hamburg	invoice-priv@gv.mpg.de
MPI for the Structure and Dynamics of Matter, Hamburg	invoice-sdma@gv.mpg.de
MPI for Molecular Cell Biology and Genetics, Dresden	invoice-mozg@gv.mpg.de
MPI for Molecular Biomedicine, Muenster	invoice-vasb@gv.mpg.de
MPI for Terrestrial Microbiology, Marburg	invoice-terr@gv.mpg.de
MPI for Astronomy, Heidelberg	invoice-astr@gv.mpg.de
MPI for Infection Biology, Berlin	invoice-infe@gv.mpg.de
Max Planck Unit for the Science of Pathogens, Berlin	invoice-wipa@gv.mpg.de
MPI for the Study of Crime, Security and Law, Freiburg	invoice-stra@gv.mpg.de
MPI for Intelligent Systems, Stuttgart	invoice-mewe@gv.mpg.de
MPI for Solid State Research, Stuttgart	invoice-fkf@gv.mpg.de
Stuttgart Research Campus, Administration	invoice-vads@gv.mpg.de
MPI for Astrophysics, Garching	invoice-asph@gv.mpg.de
MPI for extraterrestrial Physics, Garching	invoice-ext0@gv.mpg.de
Max Planck Computing and Data Facility, Garching	invoice-mpcf@gv.mpg.de
MPI for experimental Medicine, Goettingen	invoice-exme@gv.mpg.de
MPI for the Science of Light, Erlangen	invoice-phli@gv.mpg.de
MPI for Evolutionary Anthropology, Leipzig	invoice-evan@gv.mpg.de
MPI for Chemical Physics of Solids, Dresden	invoice-chph@gv.mpg.de
MPI for the Physics of Complex Systems, Dresden	invoice-psys@gv.mpg.de
MPI for Heart and Lung Research, Bad Nauheim	invoice-pfor@gv.mpg.de
MPI for Evolutionary Biology, Ploen	invoice-limn@gv.mpg.de
MPI for Physics, Munich	invoice-phys@gv.mpg.de
Semiconductor Laboratory, Munich	invoice-hllm@gv.mpg.de
MPI of Biochemistry, Martinsried	invoice-bioc@gv.mpg.de
Animal House, Martinsried	invoice-tbio@gv.mpg.de