Digitale Rechnungsverarbeitung Grafik

Digital invoice processing

In February 2019, the Max-Planck-Gesellschaft (MPG) introduced the processing of electronic invoices. Starting with the MPG’s General Administration (Administrative Headquarters), all institutes will make this change. Here you will find information, at what time each Max-Planck-Institute will make the switch towards reception of digital invoices.

Legal basis

With this project, the MPG will implement the federal government’s Regulation on Electronic Invoicing (E-Rechnungsverordnung), which results from the E.U. Directive 2014/55/EU.
With this regulation, all federal authorities and connected institutions are required to be able to receive invoices in electronic form, process them strictly without media disruption and store them.

Purposes and advantages

  • Implementation of the Regulation on Electronic Invoicing
  • Reception and processing of electronic invoices and supporting documents without media disruption
  • Reduction of bureaucracy
  • Reduction of costs and time required
  • Faster processing and payment
  • End-to-end information about the process status of each invoice


  • Printed invoices will not be accepted by the MPG’s Administrative Headquarters any longer.
  • Every individual e-mail must contain one invoice only.
  • Invoice supporting documents must be sent in PDF format attached to the same e-mail containing the invoice. More than one document may be attached to each invoice. The file names of supporting documents must begin with “AT”. Example: Attachment = “AT54321.PDF”. The file name of the invoice itself must not begin with “AT” or “AN”.
  • The Administrative Headquarters and each institute has its own email account. The System does not read the mails body, but processes the attachments automatically. Please do not send any questions or other documents.

These institutes are able to receive electronic invoices:

Institute, LocationE-mail
Generalverwaltung der Max-Planck-Gesellschaft, Munich
Max Planck Institute for Biophysical Chemistry, Goettingen
Max Planck Institute for Immunbiology and Epigenetics, Freiburg
Max Planck Institute of Quantum Optics, Garching
MPI of Neurobiology, Martinsried
MPI for comparative and international Private Law, Hamburg
MPI for the Structure and Dynamics of Matter, Hamburg
MPI for Molecular Cell Biology and Genetics, Dresden
MPI for Molecular Biomedicine, Muenster
MPI for Terrestrial Microbiology, Marburg
MPI for Astronomy, Heidelberg
MPI for Infection Biology, Berlin
Max Planck Unit for the Science of Pathogens, Berlin
MPI for the Study of Crime, Security and Law, Freiburg
MPI for Intelligent Systems, Stuttgart
MPI for Solid State Research, Stuttgart
Stuttgart Research Campus, Administration
MPI for Astrophysics, Garching
MPI for extraterrestrial Physics, Garching
Max Planck Computing and Data Facility, Garching
MPI for experimental Medicine, Goettingen
MPI for the Science of Light, Erlangen
MPI for Evolutionary Anthropology, Leipzig
MPI for Chemical Physics of Solids, Dresden
MPI for the Physics of Complex Systems, Dresden
MPI for Heart and Lung Research, Bad Nauheim
MPI for Evolutionary Biology, Ploen
MPI for Physics, Munich
Semiconductor Laboratory, Munich
MPI of Biochemistry, Martinsried
Animal House, Martinsried
MPI for Demographic Research, Rostock
MPI for Human Cognitive and Brain Sciences, Leipzig
MPI for Plasma Physics, Garching
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