Foreign-language secretary (m/f/d)

Organisation & Administration Stuttgart
Solid State Research & Material Sciences Structural and Cell Biology

Job Code: IS_S045

Job Offer from November 24, 2021

The Max Planck Institute for Intelligent Systems is looking to hire a Foreign-language secretary (f/m/d), 50%-100% position

The Max Planck Institute for Intelligent Systems (MPI-IS) was founded in 2011 to understand the principles of perception, action and learning in systems that successfully interact with complex environments and to use this understanding to design future artificially intelligent systems. We take a highly interdisciplinary approach that combines mathematics, computation, materials science, engineering, and biology.

The International Max Planck Research School for Intelligent Systems (IMPRS-IS) is the main Ph.D. school at MPI-IS. The school brings together MPI-IS with the University of Stuttgart and the University of Tübingen to form a highly visible and unique graduate school of internationally recognized faculty, working at the leading edge of the field. This program is a key element of Baden-Württemberg’s Cyber Valley initiative to accelerate basic research and commercial development in artificial intelligence and robotics.

We are seeking an enthusiastic candidate to start as soon as possible as a foreign-language secretary in IMPRS-IS at either the Stuttgart or Tübingen site of MPI-IS.

Tasks and responsibilities

You will be supporting the IMPRS-IS coordination office in all administrative matters relating to the doctoral program such as:

  • Helping organize and execute Ph.D. applicant recruitment events
  • Supporting students with their university registration
  • Tracking students’ academic development
  • Supporting the organization of program-related workshops, retreats, orientation days and boot camps
  • Updating the schools’ websites
  • Making summaries and minutes of important meetings.

Additional tasks will include coordination of appointments, processing of emails, correspondence, scheduling, expense reports, interfacing with the administration with regard to financial and personnel matters, and other institutional communication, as well as routinely performing independent work in both English and German.

You will be working with a diverse group of people including Ph.D. students, postdocs, faculty, and staff members. 70% of our Ph.D. scholars come from outside Germany; our working languages are English and German, and our culture is international. You will be part of a team of several colleagues who work together to strengthen the collaboration with our partner universities and support our faculty members and doctoral scholars.


You are a service-oriented person with intercultural competence, and you enjoy being a member of a diverse team. You thrive when you can help and support others. You should have completed your training as a foreign-language secretary or hold an equivalent qualification. A minimum level of C1 is required in written and spoken English and German, including the ability to translate documents between these two languages. Previous work experience in an academic or research environment would be advantageous. You are expected to be flexible, independent, diligent, and reliable, with a talent for organization. This position requires the ability to work independently across a variety of organizational structures including the Max Planck Society, national and international universities, and government entities. We are seeking a friendly and sociable personality who enjoys solving problems and being part of a dynamic international team. 

Our offer

We offer a versatile job in a dynamic and culturally stimulating international research environment to start as soon as possible. The position is initially a 50% - 100% contract currently available until 31.12.2023, remunerated according to the public service pay scale (TVöD Bund). Social benefits are paid according to the regulations of the public service (TVöD). MPI-IS is committed to employing more handicapped individuals and especially encourages them to apply. We are committed to diversity and gender equality and therefore encourage everyone to apply regardless of gender.

The position is available at the earliest convenience and will be open until filled. Preference will be given to applications received by January 23, 2022. Questions should be sent Dr. Leila Masri at .


To apply please follow this link: application tool

or send a hardcopy application to:

Max Planck Institute for Intelligent Systems
Joint Administration
Heisenbergstr. 1
70569 Stuttgart

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